Shelburne Museum is one of the best places to work in Vermont. Benefits include access to Museum exhibits and programs, discounts at the Museum Store and Café, and participation in the employee reciprocal program with many regional attractions. Our beautiful campus, just seven miles from Burlington, is a welcoming place to develop your skills, connect with new colleagues, and build and shape our community. Shelburne Museum is an Equal Opportunity Employer committed to fostering diversity within the museum field.

Current openings are listed below. Applicants may apply online by completing the Employment Application and attaching it, along with a cover letter and resume, to an e-mail (pdf format preferred). Please send applications to:

Human Resources
Shelburne Museum
P.O. Box 10
Shelburne, VT 05482
HR@shelburnemuseum.org

Some positions may request additional information. Final approval for hiring will be dependent upon a successful background check.

Shelburne Museum is an equal opportunity employer and gives consideration for employment to qualified applicants without regard to race, color, religion, sex, age, national origin, physical or mental disability, sexual orientation, gender identity, genetic information, military service, or because of marital, parental, or veteran status or any other characteristic protected by law. If you’d like more information about your EEO rights as an applicant under the law, please download the EEO brochure to view your rights.

If you are interested in volunteering at Shelburne Museum please click here.

Museum Store Sales Associate

Museum Store Sales associates are expected to be helpful and knowledgeable about the store merchandise as well as the Museum including the Museum’s collection, special events and exhibits.

  • Support the store, visitor services, admissions, and operation of the carousel.
  • Greet and assist customers in a friendly manner.
  • Operate computerized cash registers.
  • Restock and clean the store daily.
  • Operate the Museum’s carousel while upholding strict safety regulations.

Experience and Skills:

Positive and friendly attitude, previous experience working with public necessary and experience with computerized registers along with cash handling preferred. Must be able to vacuum and do light maintenance.

Working Conditions:

Applicants must be able to stand and/or walk for long periods of time.

Schedule Requirements:

The season is April – October 2023. Must be available at least two days a week and have a flexible schedule. Weekends and holidays a must. Hours may vary due to visitor attendance.

Compensation:

$14.00/hour. Spectacular working environment, committed, friendly co-workers, discount at the Museum Store and Café, passes to the Museum to share with friends and family, and reciprocal benefits at regional museums and attractions.

Job Types: Full-time, Part-time, Temporary

Benefits:

  • Employee discount

Shift:

  • 8 hour shift

Weekly day range:

  • Weekend availability

Assistant to the Director
Position Type: Year-round, Full-time, Staff position
Department: Administration
Reports to: Museum Director
Salary Range: $45,000 – $55,000

This position offers administrative and clerical support to the Museum Director. Must maintain strict
confidentiality and handle multiple tasks in a fast-paced, friendly environment.

Essential Job Functions:

  • Provide calendar management for the Museum Director. Prioritize inquiries and requests while troubleshooting conflicts; make judgements and recommendations to ensure smooth day-today engagements.
  • Work closely with senior staff to keep them well informed of upcoming commitments and responsibilities, following up appropriately.
  • Complete a broad variety of administrative tasks that facilitates the Museum Director ability to effectively lead the organization, including assisting with special projects; designing and producing complex documents, reports and presentations; collecting and preparing information for meetings with staff and outside parties; composing and preparing correspondence; making travel arrangements; and completing expense reports.
  • Arrange Zoom/Teams calls and meetings as requested. Take minutes and/or notes during meetings as needed.
  • Schedule Zoom calls for all-staff by request.
  • Place supply orders by request such as paper, printer supplies and miscellaneous office supplies.
  • Facilitate meetings & Director’s Office special events. Establishing AV needs and operating necessary equipment as needed (including preparing space, making food arrangements, arranging set-up and break-down, ensuring all necessary equipment and supplies are available).
  • Coordinate VIP visits to the Museum and Brick House – including food arrangements as needed.
  • Provide gateway role, acting as bridge for smooth communication between Executive Director and staff, demonstrating leadership to maintain credibility, trust, and support with the team.
  • Provide administrative support to other departments as needed.
  • Greet visitors and field phone calls in the Museum administrative offices. Provide hospitality to all guests and help create a welcoming environment.
  • Coordinate incoming and outgoing mail daily.
  • Responsible for maintaining the mailroom, lobby, and conference room.
  • Other duties as assigned.

Education and Experience:

  • Bachelor’s degree in a relevant field or equivalent combination of experience and education
    required.
  • 2 – 5 years administrative experience.
  • Proficiency with Microsoft Office suite (Outlook, SharePoint, Word, Excel, PowerPoint) and Adobe Acrobat.

Qualifications:

  • Exceptional organizational skills and impeccable attention to detail.
  • Ability to make decisions recognizing established precedents and practices and to use resourcefulness and tact in solving new problems.
  • Strong written and oral communication skills to include conversations with high-level external parties.
  • Ability to exercise judgment and discretion in applying and interpreting rules, regulations, policies, and procedures.
  • Strong analytical and research skills; ability to ascertain priorities and meet deadlines and objectives.
  • Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround.
  • Capable of lifting up to 40 lbs.
  • Occasional evening and weekend work required, primarily for special events scheduled in advance.
  • Occasional travel required, up to three times per year.

Title: Manager of Guide, Group Tour, and Volunteer Programs

Position Type: Year-round, Full-time, Staff position

Department: Education 

Reports to: Director of Education  

Salary range: $40,000 – $45,000

The Manager of Guide, Group Tour, and Volunteer Programs position recruits, on-boards, trains, supervises, and supports a seasonal visitor guide staff of 60-75 and a large, institution-wide volunteer corps. This position will also manage, expand, and oversee Group Tour bookings, an integral component of the Museum’s annual visitation.

Essential Job Functions: 

Guide & Volunteer Coordination

  • Coordinate hiring of seasonal visitor guides and volunteers – work with HR to recruit applicants then screen, conduct interviews, and determine best placements
  • Provide ongoing training and professional development opportunities for visitor guide team and volunteers, with special emphasis on promoting awareness of Shelburne’s collections/exhibitions and best practices for making the museum more diverse, equitable, accessible, and inclusive for staff, volunteer, and visitors.
  • Create and manage guide staffing schedule.
  • Oversee guide payroll.
  • Maintain records of volunteer activity. 
  • Evaluate staff and volunteer performance in coordination with Human Resources. 
  • Recognize visitor guides and volunteers for service. 
  • Develop tools for regular communication with visitor guides and volunteers. 
  • Develop community outreach strategies for recruiting a diverse group of guides and volunteers.
  • Assist with large-scale events organized by Education or other departments (community days, symposia, members’ events, Winter Lights, etc.)
  • Occasional weekend, evening, and holiday work will be required.

Group Tour Coordination

  • Partner with tour companies to plan and host group visits.
  • Prepare paperwork for group tour payment, coordinate visit logistics with Store staff, and provide documentation to Finance department.
  • Implement, track, and share tour calendar with Café, Security, and Store. Communicate with other Museum departments as necessary. 
  • Train, schedule, and manage group tour greeters.
  • Work with curators and art handlers to coordinate private tours.
  • Maintain communication with Finance department regarding invoices, payments, and balances due.
  • Maintain relationships with Vermont Attractions Association (VAA), Vermont Tourism Network (VTN), VT State Department of Tourism, and ski areas; cultivate new relationships with relevant agencies and organizations.
  • Partner with Visitor Services to review and update motel/lodging vouchers. 
  • Assist with the development and distribution of tour group packages.
  • Other duties as required. 

Education and Experience:

  • 4year degree in education, art, history, museum studies, American studies or similar. Commensurate professional experience will be considered.
  • 3-5 years staff and volunteer management experience, in the museum field preferred

Qualifications:

  • Excellent interpersonal and communication skills
  • Highly organized and detail oriented
  • Skilled in community outreach – schools, colleges, community groups, and businesses, etc. – for recruitment purposes
  • Comfort with public speaking and adult learning and instruction
  • Proficiency with Microsoft suite essential; experience with database and time tracking software preferred
  • Previous staff and/or volunteer management experience
  • Ability to work and collaborate intra- and inter-departmentally
  • Commitment to building community and promoting diversity, equity, accessibility, and inclusion through the arts (demonstrated experience in these areas highly desirable)

Accounting Clerk

Position Type: Year-round, Full-time, Staff position

Department: Finance

Reports to: Director of Finance

Salary range: 40,000 – 45,000 

The Accounting Clerk performs a variety of general accounting support tasks within the Finance Department

Essential Job Functions: 

Process all Accounts Receivable

  • Reconcile daily store revenue: admissions, donations, inventory, etc.
  • Daily credit card revenue: book and tie to income received to bank on daily basis
  • Track & enter receivable income: group tours, school groups, online sales, etc.
  • Deposit daily checks and cash received 
  • Reconcile checks and cash received from store and other donations
  • Book other income types – royalties, event rentals, deferred revenue, restricted gifts and grants
  • Wedding, events, café income reconciliation

Process Accounts Payable 

  • Input invoices into accounting software, confirm approvals and correct expense allocation
  • File and track all submitted invoices with approval
  • Reconcile monthly business credit card account – confirm all receipts are attached, approvals submitted and expenses are coded.
  • Process weekly check run, which includes ACH payments.
  • Confirm weekly checks are signed by authorized officials, postage is applied and mailed.
  • Input ACH payment information for applicable vendors
  • Controls and reconciles petty cash
  • Calculate monthly sales tax for filing

 

Bank Reconciliations

  • Ensure accurate and timely filing of bank reconciliations for two accounts
  • Obtain all necessary backing for entries
  • Reconcile any variances and clear off bank statements

 

Prepare end-of-year 1099s

  • Obtain W9 for all new vendors
  • Organize accounting software and vendors according to 1099 eligibility
  • Input all W9 information into accounting software
  • Other duties as assigned

Supervisory Responsibility: None

Education and Experience:

  • 2-year accounting degree or 3-5 years bookkeeping experience

Qualifications:

  • Attention to detail
  • Highly organized
  • Excellent communication skills
  • Computer literacy with advanced knowledge of Microsoft Office Suite
  • Proficient in common accounting programs

Terms:

The Accounting Clerk is a full-time, full-benefits, salaried, non-exempt, employment-at-will position.

Visitor Guide- Seasonal

Visitor Guides represent Shelburne Museum as staff ambassadors. They belong to a large community of fellow learners dedicated to sharing their enthusiasm and appreciation for art, history, and culture with more than 100,000 visitors annually.

Through engagement, learning, teaching, and serving, Visitor Guides promote, support, and provide:

  • an inclusive and welcoming museum visit and outstanding educational experience for diverse audiences;
  • insightful and personable interpretations of Shelburne Museum’s history, permanent collections, changing exhibitions, buildings, and grounds;
  • and a safe environment for visitors and the collections by maintaining a keen awareness of surroundings and responding appropriately in the event of an emergency.

Experience and Skills:

  • High school diploma or GED. The equivalent of two or more years of college preferred.
  • Demonstrated interest in history, art, and culture.
  • At least two years of experience working with the public highly desirable. Experience with customer service, prior work as an educator, and/or prior experience in a museum or related organization considered assets.
  • Enthusiasm to learn about the museum’s diversity, equity, accessibility, and inclusion (DEAI) initiatives through periodic paid trainings and workshops; desire to make the museum more welcoming and inclusive for visitors of all ages and backgrounds.

Working Conditions:

  • Applicants must be able to stand and walk 4 or more hours per day, stand/sit 1-3 hours, and lift/carry 15+ lbs.
  • In order to carry out interpretive, security, and visitor service functions, applicants must also be able to work in multi-level historical structures and travel throughout and among multiple sites dispersed across Shelburne’s large campus.

Schedule Requirements:

  • Visitor Guides must be available to work at least 3 days per week. (In 2023, the Museum is open from 10 a.m. – 5 p.m., every day from May 12 to October 22. On the first Friday of each month from June to September, the Museum is open until 7:30 p.m.)
  • A flexible schedule is highly desirable. Visitor Guides should expect to work some weekends and holidays.
  • New Visitor Guides will be expected to attend 3 days of paid training in early May and periodic paid trainings held during the public season (exact dates TBA).

Working Environment:

  • Spectacular working environment and committed, friendly co-workers.

Compensation:

  • $14/hr.
  • Discount at the Museum Store and Café, passes to the Museum to share with friends and family, and reciprocal benefits at regional museums and attractions.

Job Types: Part-time, Temporary

Museum Services and Building Maintenance Associate

Position Type: Year-round, Full-time, Staff position

Department: Preservation and Landscape

Reports to: Museum Services Manager

FLSA status: Non-Exempt position

 

Job Summary

Museum Services is responsible for the upkeep of all public and non-restricted spaces within the Museum Campus and staff buildings. Moving equipment, furniture, and other items throughout the Museum, setting up, and breaking down special events. Assists Museum Carpenters and Painters with special projects.

Essential Job Functions:

  • Daily cleaning of public spaces and office buildings
  • Assists with set-up and break-down of events, programs, and lectures
  • Assists with golf cart maintenance
  • Assists Manager with the ordering of cleaning supplies while adhering to the budget
  • Works with all departments to improve the condition of the Museum
  • Assists Manager with the training of seasonal staff
  • Works on special projects for other Preservation and Landscape initiatives when assigned
  • Other duties as assigned

Education and Experience:

  • High School Diploma or equivalent
  • 2-5 years experience in housekeeping or similar
  • Supervisory experience

Qualifications:

  • Attention to detail
  • Reliable and self-motivated
  • Computer literacy
  • Effective communication skills
  • Ability to multitask, troubleshoot, and identify priorities
  • Ability to lift up to 40 pounds
  • Capable of standing and doing rigorous work for extended periods of time
  • Current driver’s license and clean driving record
  •  

Background Investigation

 Employment is contingent upon the results of a comprehensive education/experience background investigation and a criminal history record check.

Working Conditions and Physical Effort

Physical ability to perform duties in a maintenance setting, mobility to safely operate a motor vehicle; stamina to stand for extended periods of time; strength to lift and maneuver materials weighing up to 50 pounds; vision to read printed materials; and hearing and speech to communicate in person or over the telephone. Accommodation may be made for some of these physical demands for otherwise qualified individuals who require and request such accommodation. Work is subject to performance under adverse environmental conditions, with exposure to potentially hazardous chemicals, solvents, and fumes.

This job description is intended to describe the general nature and level of work expected of this position. This description is not intended to be construed as an exhaustive listing or description of all responsibilities, duties and skills required of incumbents in the job.

The Development Associate, Grants and Endowments is responsible for writing proposals for both unrestricted operating revenue and restricted projects and, with assistance from staff responsible for the project, submits timely and accurate reports for all existing grant funded projects.

 

Essential Job Functions:

  • Responsible for conducting the full range of activities required to prepare, submit, and manage grant proposals to foundation and corporate sources
  • Perform prospect research on foundations and corporations to evaluate prospects for corporate and foundation grants
  • Work across multiple departments to gather information necessary to report to corporate/foundation funders on current grant programs
  • Comply with all grant reporting as required by foundation/corporate donors
  • Provide stewardship to current donors, including working with Director of Advancement to provide regular written updates to corporate and foundation donors
  • Understanding of institutional history and programs
  • Maintain current records in Raiser’s Edge database, including grant tracking and reporting
  • Track statistics relevant to development and provide department with written materials necessary for donor stewardship (visitor number and diversity, educational program attendance, etc.)
  • Assist with other fundraising/museum projects as requested

 

Education and Experience:

  • Bachelor’s degree
  • Minimum of two years experience with grant writing
  • Experience working in deadline-driven environments

 

Qualifications:

  • Strong written communication skills; ability to write clear, structured, articulate, and persuasive proposal
  • Strong editing skills
  • Attention to detail
  • Ability to meet deadlines
  • Knowledge of fundraising information sources
  • Experience with Raiser’s Edge or other BlackBaud database
  • Experience with proposal writing and institutional donors
  • Knowledge of basic fundraising techniques and strategies
  • Knowledge and familiarity with research techniques for fundraising prospect research
  • Strong contributor in team environments