Employment

Reports to: Director

Term appointment, two-year renewable

Native American Art at Shelburne Museum

Shelburne Museum has recently been gifted a nationally important collection of Indigenous art and material culture.  The collection represents the most significant addition, in content, size, and importance, to Shelburne Museum since Electra Havemeyer Webb founded the Vermont institution in 1947.  Comprising over 250 objects from the late nineteenth and early twentieth centuries, this historically important assembly joins a collection of 300 baskets, articles of clothing, tools, and domestic items already in the care of the Museum.  When combined, the collections will require an appropriate facility and present a rare opportunity to define new models of governance, stewardship, and interpretation for Indigenous creative culture.  

Position Description

The Project Coordinator will work closely and collaboratively with Native American partners, Museum staff, a program of two advisory committees, as well as vendors, and supporters to ensure that all aspects of a building project move forward in a timely, organized, and concerted manner, ensuring the success of this long-term project.

Position Duties

• Serve as overall project liaison to manage timeline, deadlines, and foster communications between all museum departments. Build an effective network with external partners to coordinate communications, information and activities related to the planning and construction of a Center for Native American Art.
• Create and maintain a master timeline for overall project components; track tasks, needs and deliverables for all pertinent areas.
• Collaborate and assist Development in fundraising activities related to the project.
• Assist in the overall coordination in the construction of the Center for Native American art. Coordinate and lead monthly meetings, create agenda that includes updates on all aspects of the project, timeline review, and discussion of any new issues that arise. Immediately following these meetings, prepare a recap and action items report to be distributed to appropriate staff.
• Create, organize, and maintain a file of documents pertinent to the project that can be accessed by all museum departments. Work closely with all departments to ensure that documents are updated, and most recent versions are available.
• Work with finance team to track and update budget, actuals and proforma.
• Handle additional related duties as they arise and project progresses.

Qualifications:

• Bachelor’s degree in arts/museum fields or related field is a plus.
• Four to five plus years of project management experience or related, preferably in cultural/ educational institutions or other not-for-profit settings.
• Experience working in or with Development department highly desirable.
• Demonstrated experience working as a strategic partner in a relationship-oriented environment, with proven ability to work with multiple stakeholders across department to accomplish goals.
• Demonstrated ability to manage multiple, competing priorities and deadlines.
• Proactive, self-motivated, analytical, and problem-solving; and must possess an impeccable attention to detail.
• Able to take direction, channel that direction, and implement across departments against tight timetables, while also managing up as needed.
• Ability to communicate effectively and positively with all parties (internal and external) involved in the project.
• Requires flexibility, discretion, and a strong commitment to the mission of the Museum.

The Systems Maintenance position works throughout the Museum to ensure functionality and safety of electrical, HVAC, and plumbing systems.

Essential Job Functions:
• Install new or upgrade wiring and varied electrical components to current electrical code requirements.
• Troubleshoot electrical equipment and facilitate the repair or replacement of deficient systems.
• Perform or oversee inspection and maintenance of HVAC and plumbing systems.
• Daily review of BAS/Facility Explorer program and controls. Address any ‘faults’ indicated.
• Coordinate work of contractors on building management system (BAS).
• Assist with new exhibition installations
• Work to improve efficiencies of existing and future systems, in conjunction with Efficiency Vermont.
• Program and schedule the Lutron automated lighting system in PCAE as required for exhibitions and events.
• Carry out requests from all departments and set priorities to ensure task completion.
• Utilize FIIX software to manage preventative maintenance.
• Budget management and ordering of supplies to support systems maintenance and upgrades in adherence to the department’s overall budget.
• Other duties as assigned

Supervisory Responsibility:
HVAC, electrical, plumbing, and automated systems control contractors

Education and Experience:
• High school diploma or equivalent along with specialized training and education for skills related to climate control, electrical and plumbing work
• Electrical License preferred
• 7-10 years systems maintenance experience required

Qualifications:
• Comfort with a diverse set of job responsibilities necessary
• Attention to detail and understanding of historic structures needed
• Must be able to prioritize and complete tasks in a timely manner
• Availability for on-call diagnostics and/or service of building systems.
• Positive attitude and ability to work with all Museum departments required
• Ability to lift and carry up to 50 pounds necessary
• Must have current driver’s license and clean driving record