Employment

Term appointment, two-year renewable

Reports to: Director

Native American Art at Shelburne Museum

Shelburne Museum has recently become steward of a nationally important collection of Indigenous art and material culture. The collection represents the most significant addition, in content, size, and importance, to Shelburne Museum since Electra Havemeyer Webb founded the institution in 1947.  Comprising over 250 objects from the late nineteenth and early twentieth centuries, this historically important assembly joins a collection of 300 baskets, articles of clothing, tools, and domestic items in the care of the Museum since the late 1950s.  When combined, the collections present a rare opportunity to define new models of governance, stewardship, and interpretation for Indigenous creative culture to be presented in new building planned for this purpose.

Position Description

The Project Manager will work closely and collaboratively with Native American partners, Museum senior staff, a national advisory committee, as well as consultants, vendors, and stakeholders to ensure that all aspects of the building project move forward in a timely, organized, and concerted manner, ensuring the success of this long-term project.

Position Duties

• Serve as overall project liaison to manage timeline, deadlines, and foster communications between museum departments. Assist in building an effective network of external partners to coordinate communications, information and activities related to the planning and construction of a Center for Native American Art.
• Create and maintain a master timeline for overall project components; track tasks, needs and deliverables for all pertinent areas.
• Provide staff support to the national advisory committee focused on cultural care.
• Collaborate and assist in organizing fundraising activities related to the project.
• Assist in the overall coordination in the construction of the Center for Native American art.
• Coordinate and lead monthly meetings, create agendas that include updates on all aspects of the project, timeline review, and discussion of any new issues that arise. Immediately following these meetings, prepare a recap and action items report to be distributed to appropriate staff.
• Create, organize, and maintain a file of documents pertinent to the project that can be accessed by all museum departments. Work closely with all departments to ensure that documents are updated, and most recent versions are available.
• Work with finance team to track and update budget, actuals and proforma.
• Handle additional related duties as they arise and project progresses.

Qualifications:

• Bachelor’s degree in arts/museum fields, Master’s Degree preferred.
• Five-plus years of project management experience or related, preferably in cultural/ educational institutions or other not-for-profit settings.
• Demonstrated experience working as a strategic partner in a relationship-oriented environment, with proven ability to work with multiple stakeholders across department to accomplish goals.
• Demonstrated ability to manage multiple, competing priorities and deadlines.
• Proactive, self-motivated, analytical, and problem-solving; and must possess an impeccable attention to detail.
• Able to take direction, channel that direction, and implement across departments against tight timetables, while also managing up as needed.
• Ability to communicate effectively and positively with all parties (internal and external) involved in the project.
• Requires flexibility, discretion, and a strong commitment to the project and the mission of the Museum.

Reporting to the Director of Shelburne Museum, the Director of Finance manages an annual operating budget of approximately $7 million and directly oversees the museum’s financial and risk management operations of the Museum, to include the development of a financial and operational strategy, metrics tied to that strategy, and the ongoing development and monitoring of control systems designed to preserve company assets and report accurate financial results.

Essential Job Functions:

• Oversee management of financial operations including investments, payroll, fixed assets, general accounting, and preparation of financial reporting
• Oversee management of the museum’s multi-year financial plans, projections and analyze potential impact of proposals for new initiatives
• Direct the accounting and related financial activities of the Museum to ensure sound fiscal administration, ensuring that procedures, practices and reports comply with applicable regulations and standards
• Establish appropriate policies and internal control procedures to safeguard assets of the Museum
• Monitor grants and work with the Development Department to ensure compliance with grant guidelines
• Direct the preparation of tax returns and related reports to ensure compliance with governmental reporting requirements
• Oversee the annual audit and liaise with external auditors and the Audit Committee of the Board of Trustees.
• Assist with revenue generating aspects of the Museum such as the Museum Store & Visitor Services, Facility Rentals, and the Museum Café
• Monitor the Museum’s endowment investments and analyze performance against investment policies and objectives
• Serve as main liaison to the Sustainability and Audit Committees of the Board of Trustees reporting on a quarterly basis
• Work with Human Resources on benefit program, including vendor selection
• Responsible for risk management including selection and monitoring of corporate insurance policies and management of related insurance claims
• Reviews and advises department directors and Museum Director on corporate contracts
• Direct the preparation of the Museum’s annual operating, capital budgets and multi-year forecasts. Work with department directors to prepare and monitor departmental budgets
• Work closely with Museum Director to establish clear financial objectives
• Other duties as assigned

Supervisory Responsibility:

Accounting Clerk, Accountant, and works in close cooperation with HR & Finance Associate

Education and Experience:

• BS in accounting, CPA or MBA
• Seven to ten years of related experience
• Supervisory experience required

The ideal candidate will possess the following qualifications:

• Strong analytical capabilities including financial planning, forecasting and data analysis
• Background in non-profit accounting
• A strategic team-oriented player with sound technical skills, analytical ability and strong operational focus
• Strong cultural competence and appreciation for working with diverse teams
• Experience in leading the financial aspects of a seven-figure capital campaign and large building project preferred
• Strong communication, influencing and listening skills both written and spoken
• Well versed in retirement benefit planning, investments, general liability insurance and knowledge of group insurance benefits a plus
• Positive attitude and ability to collaborate with all departments
• Proficiency with accounting software and Microsoft Office suite
• Meticulous attention to detail
• Must be available to travel to Board meetings and participate in some weekend and/or evening activities

Year round, full time position. Eligible for shift differential.

Hours are 11:00pm-7:00am – Night. 3pm-11pm – Evening.

Protection Services is responsible for the security and safety at all times of the Museum’s collections, buildings, grounds, staff, and visitors.

Responsibilities:

• Responsible for providing a secure environment within the Museum’s campus.
• Officers insure the art collection remains safe, yet accessible to visitors.
• Monitor activity and provide professional assistance to Museum guests as needed.
• Responsible for performing all aspects of Shelburne Museum security operations.
• Conducts vehicle and foot patrols, conducts inspections of buildings and grounds, prepares reports, and monitors equipment.
• Provides information and assistance to visitors and staff in a friendly, courteous and professional manner.

Qualifications:

• High School diploma or equivalent
• Security training preferred
• Security and customer service experience required.
• Knowledge of alarm systems helpful.
• First Responder medical training a plus.
• Valid Vermont driver’s license and clean driving record required.
• Applicants must exhibit professional dress and grooming.
• Ability to effectively perform all required duties during severe weather conditions, climb and descend stairs repeatedly, walk long distances, stand at a fixed post for extended periods, lift and carry moderate to heavy items, and work extended hours along with some weekends and holidays.

Responsible for general maintenance of Shelburne Museum’s landscape on the main campus and our founders’ estate, Brick House.

· Operate and maintain a variety of landscape equipment. Including string trimmers, push mowers and backpack blowers.

· Regular maintenance of gravel roads and walking paths, fence repairs, pruning of tree’s and bushes.

· Other Duties include Spring and Fall cleanup, mulching gardens, and occasional maintenance of gardens as needed.

Experience and Skills:

Must be 18 years of age or older and possess a high school diploma or equivalent. The position requires you to drive a golf cart and a standard shift utility vehicle or mowing equipment, therefore, a Vermont driver’s license is required. Two years of similar work experience preferred. The ability to work safely in a family oriented environment.

Working Conditions:

Applicants must be able to stand and/or walk for long periods of time. The ability to lift and carry 50 pounds, and be able to do rigorous labor for extended periods necessary.