Employment

Museum Services and Building Maintenance Associate

Position Type: Year-round, Full-time, Staff position

Department: Preservation and Landscape

Reports to: Museum Services Manager

FLSA status: Non-Exempt position

Job Summary

Museum Services is responsible for the upkeep of all public and non-restricted spaces within the Museum Campus and staff buildings. Moving equipment, furniture, and other items throughout the Museum, setting up, and breaking down special events. Assists Museum Carpenters and Painters with special projects.

Essential Job Functions:

• Daily cleaning of public spaces and office buildings
• Assists with set-up and break-down of events, programs, and lectures
• Assists with golf cart maintenance
• Assists Manager with the ordering of cleaning supplies while adhering to the budget
• Works with all departments to improve the condition of the Museum
• Assists Manager with the training of seasonal staff
• Works on special projects for other Preservation and Landscape initiatives when assigned
• Other duties as assigned

Education and Experience:

• High School Diploma or equivalent
• 2-5 years experience in housekeeping or similar
• Supervisory experience

Qualifications:

• Attention to detail
• Reliable and self-motivated
• Computer literacy
• Effective communication skills
• Ability to multitask, troubleshoot, and identify priorities
• Ability to lift up to 40 pounds
• Capable of standing and doing rigorous work for extended periods of time
• Current driver’s license and clean driving record
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Background Investigation

 Employment is contingent upon the results of a comprehensive education/experience background investigation and a criminal history record check.

Working Conditions and Physical Effort

Physical ability to perform duties in a maintenance setting, mobility to safely operate a motor vehicle; stamina to stand for extended periods of time; strength to lift and maneuver materials weighing up to 50 pounds; vision to read printed materials; and hearing and speech to communicate in person or over the telephone. Accommodation may be made for some of these physical demands for otherwise qualified individuals who require and request such accommodation. Work is subject to performance under adverse environmental conditions, with exposure to potentially hazardous chemicals, solvents, and fumes.

This job description is intended to describe the general nature and level of work expected of this position. This description is not intended to be construed as an exhaustive listing or description of all responsibilities, duties and skills required of incumbents in the job.

The Development Associate, Grants and Endowments is responsible for writing proposals for both unrestricted operating revenue and restricted projects and, with assistance from staff responsible for the project, submits timely and accurate reports for all existing grant funded projects.

Essential Job Functions:

• Responsible for conducting the full range of activities required to prepare, submit, and manage grant proposals to foundation and corporate sources
• Perform prospect research on foundations and corporations to evaluate prospects for corporate and foundation grants
• Work across multiple departments to gather information necessary to report to corporate/foundation funders on current grant programs
• Comply with all grant reporting as required by foundation/corporate donors
• Provide stewardship to current donors, including working with Director of Advancement to provide regular written updates to corporate and foundation donors
• Understanding of institutional history and programs
• Maintain current records in Raiser’s Edge database, including grant tracking and reporting
• Track statistics relevant to development and provide department with written materials necessary for donor stewardship (visitor number and diversity, educational program attendance, etc.)
• Assist with other fundraising/museum projects as requested

Education and Experience:

• Bachelor’s degree
• Minimum of two years experience with grant writing
• Experience working in deadline-driven environments

Qualifications:

• Strong written communication skills; ability to write clear, structured, articulate, and persuasive proposal
• Strong editing skills
• Attention to detail
• Ability to meet deadlines
• Knowledge of fundraising information sources
• Experience with Raiser’s Edge or other BlackBaud database
• Experience with proposal writing and institutional donors
• Knowledge of basic fundraising techniques and strategies
• Knowledge and familiarity with research techniques for fundraising prospect research
• Strong contributor in team environments

Assistant Registrar – Exhibitions and Loans

Position Type: Year-round, Full-time, Staff position
Department: Collections
Reports to: Director of Collections
Pay Range: $45,000 – $47,000

The Assistant Registrar for Exhibitions and Loans is responsible for the coordination of incoming and outgoing loan activities, including correspondence and loan agreements, securing shipping arrangements, and coordinating installation schedules.

Essential Job Functions:

• Coordinate logistics surrounding incoming, outgoing, and extended loans including correspondence, loan and installation agreements, packing and shipping, insurance, courier arrangements, invoices, and condition reports
• Assist exhibition team during installations and deinstallations of temporary and long-term exhibitions
• Responsible for all loans and exhibitions data entry and generating reports
• Coordinate installation schedules with curator and exhibitions preparator
• Plan shipping arrangements for new acquisitions
• Assist with budget estimates for future exhibitions
• Maintain and organize loan files, transfer exhibition files to archives
• Assist with supervision of department volunteers and interns

Education and Experience:

• M.A. in Museum Studies or arts related field preferred
• Minimum 3-5 years of experience in museum registration for exhibitions and loans

Qualifications:

• Excellent organizational, analytical, and time management skills
• Attention to detail; good written and oral communication skills
• Data entry skills using a Collections Management System; Crystal Reports experience a plus
• Ability to manage multiple projects, act as liaison between departments, and maintain a positive attitude
• Demonstrated knowledge of museum registration methods and art handling experience
• Knowledge of art packing and transportation methods for fine arts shipping
• Ability to lift up to 40 lbs., stand up to 5 hours per day
• Must have current driver’s license and clean driving record
• This position requires occasional evening and weekend work and occasional overnight travel

Terms:
The Assistant Registrar for Exhibitions and Loans is a full-time, full-benefits, salaried, exempt, employment-at-will position